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| Location:
TUNICA SOFTBALL COMPLEX in TUNICA, MS |
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| This is a
Women's, Men's, Co-ed, and Youth Fastpitch tournament. |
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| Contact Information: |
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ANTHONY ALLISON |
| e-mail:
anthony.allison@tunicagov.com |
| Phone:
662-357-0523 |
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You can contact me by phone or e-mail. |
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| Additional information: |
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Tunica County Recreation Commission
Tournament Contract
The ASSOCIATION will be granted use of said Park for this period of time and will be responsible for reporting any unsatisfactory use or conditions, which affect the ASSOCIATION and the COMMISSION. The ASSOCIATION agrees to conduct their activities in strict and complete compliance with this Policy Letter No. 5, which shall be deemed a part hereof as fully and completely as if set out and copied verbatim herein. The ASSOCIATION agrees to provide the Tunica County Recreation Commission with the information required in Policy letter No.5 and any other materials (certificate of liability insurance) deemed necessary by the Director of Parks and Recreation, at least fourteen (14) days prior to the event.
I/We have read and understand the policies and regulations as stated in Policy Letter No.5 and agree to abide by them. I/We understand that failure to abide by these policies and regulations may be cause for the revocation of the contract and forfeiture of funds. (See Page 3)
I/We further waive any claim against the COMMISSION and assume all risks and hazards incidental to the use of the park facilities or of the conduct of the activities. I/We further hereby release, absolve, indemnify, and hold harmless the TUNICA COUNTY RECREATION COMMISSION, TUNICA COUNTY, THEIR OFFICIALS, STAFF, AND/OR ALL OF THEM from and against any loss, liability, claims, causes of action, and expenses, including attorney's fees and damages, arising out of or related to the Parks, the condition of the Parks, the activities, or the programs contemplated by their contract.
_______________________________ _____________________________
Association Sports Coordinator
_______________________________ _____________________________
Signature Date Director of Parks and Recreation
(_______)_______________________ (________)____________________
Telephone Telephone
Policy Regarding
Athletic Field Use
Commission Use Only
Status of Organization For-Profit Non-Profit School/University Sports Team
Approved Deposit _________ Total _______
Disapproved Security Agreement ( ) Yes ( ) No Amount Paid _______
Complex _________ Balance Due _______
Payable to: Tunica County Recreation Commission, P.O. Box 639, Tunica, MS 38676
***NOT VALID UNLESS SIGNED BY THE DIRECTOR OF PARKS & RECREATION***
This contract is made and entered this ______ day of, ______________201__. The _________________________ “Association” and Tunica County Recreation Commission (“Commission”) hereby enter into a contract for use of the G. W. Henderson, Sr. Sports Complex beginning (date)_________________ for the purpose of _________________________.
The deposit fee of $300.00 must be paid at the time of reservation. The total balance of $___________ is due 14 days prior to the tournament (by 5:00 p.m.) along with all other material (certificate of liability insurance) and fees deemed necessary by the Director of Parks & Recreation.
Revised 12/1/10
TUNICA COUNTY RECREATION COMMISSION
ATHLETIC FIELD RESERVATION FORM
G. W. Henderson, Sr. Sports Complex
POLICY LETTER #5
Page 2
Field Reserved: Maximum of 3 days. ( ) A ( ) B ( ) C ( ) D
1. Date Reserved/Requested ______/______/_____ TO ______/______/______
2. Rental Hours from: Day 1:_____am_____pm Day 2: ____am____ pm Day 3:____am____pm
3. Name of Organization ______________________________________________________________________________________
4. Name of Representative ____________________________________________________________________________________
Address _________________________ City _________________ State ________ Zip ________________
Home Phone: ______________________ Business Phone:_________________________ Email: _____________________
5. Type of Event: _____________________________________________________________________
6. Purpose of Event : _________________________________________________________________
7. Number of teams expected to participate: ______Entry Fee: _____________Admission Fee:______ (Tables and Chairs not provided)
8. List All Additional Fundraising Methods (Required) (No outside vendors allowed unless permit is received)
_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________(e.g. T-Shirts)
9. Age and Gender of Participants: _________________________________________
10. Request for use of Concession Stand: Yes ______ No ______ (After tournament / event has ended, Association must clean the concession and be inspected by TCRC Coordinator. All cooking methods with oil or grease will be required to cook at TCRC’s designated area. (no cooking allowed on pavement or concrete areas)(tables and chairs not provided)
11. SCOREBOARD OPERATION AND PRESS BOX: Due to previous years of scoreboard misuse TCRC will provide scoreboard operators at $6.00 per game at the expense of the Association. Association has option not to offer scoreboard services.
NO ONE ALLOWED IN PRESS BOX EXCEPT UMPIRES AND ADULT STAFF OF ASSOCIATION 18 OR OLDER ONLY. IF PRESS BOX RULE IS ABUSED TCRC HAS THE RIGHT TO CLOSE DOWN THE PRESS BOX
12. Association will be responsible for field maintenance during the day. TCRC will prepare fields before and after games, also TCRC will drag fields at the request of Association. Concession and Restroom maintenance will be the Association responsibility. Dugouts are to be cleaned after each game and NO HITTING AGAINST FENCE.
13. Deposit Fee: $300.00 (Non Refundable)(Required at time of Reservation) = $ __300.00__
Scoreboard Operator(s) $6.00 per game _______ x _______ (TCRC Employee Only) = $ __________
Facility Use: Entire Complex $1300 for duration of Tournament or
Per field per day) $250 = ____+ $250 Concession = $ __________
Total due 14 days prior to the tournament Total Paid = $ __________
*Security provided by YPO (Mandatory) 12.50 Hourly or $400 per tournament TCRC must be informed of tournament cancellation at least 7 days prior to tournament date.
Certificate of Liability Insurance list as an additional Insured
Tunica County, Mississippi
Tunica County Recreation Commission
Brackets is required 14 days in advance
Policy Letter # 5
Page 3
Section 1. The following policy shall be enforced by the Tunica County Recreation Commission. These policies shall apply to any and all fields under the jurisdiction of the Tunica County Recreation Commission. These policies are by no means meant to prohibit any individuals, groups or organization from utilizing Commission fields at anytime. The Tunica County Recreation Commission youth and adult programs shall have priority over all requests for field use. The Tunica County Recreation Commission reserves the right to schedule any special event, activities, and programs which might be reserved for the use of the fields during the year.
Section 2. The Association shall pay the Tunica County Recreation Commission a fee of $1300 for use of complex plus other fees deemed necessary; or $250 per field per day plus other fees deemed necessary. Scoreboard operators are provided at the expense of the Association at $6.00 per hour per game. Section 3. All requests will require the $300 deposit which is non-refundable at the time of reservation. All other fees must be paid at least fourteen (14) days prior to the start of the tournament plus the following information must be on file: 1. a completed copy of contract, copy of liability insurance with Tunica County Recreation Commission as an additional insured, and tournament bracket. (Failure to provide the necessary documents may forfeit and or deny further usage. *TCRC is not responsible for providing tables and chairs for admissions or gate personnel, vendors or other outside necessities. Section 4. Security is mandatory TCRC will appoint security for events / Renting party (Association) will compensate security based on the number of hours the facility is requested but not to exceed $400.00.
Section 5. All advertising material and promotional items must be approved by the Commission prior to soliciting participants for tournament. Failure to provide the correct information for approval may result in forfeiture of usage of facility.
Section 6. Association shall obtain and retain throughout the term of this contact the following insurance coverage: Broad form comprehensive general liability insurance including (i) premises/operation, (ii) products completed operations hazard, (iii) broad form contractual, and (iv) personal injury. The general liability insurance shall include limits of liability of not less than $1,000,000.00 combined single limits for bodily injury and property damage. The insurance policies shall name Tunica County, Tunica County Recreation Commission, their officials, staff, and or/ all of them as additional insured. Insurance policy is due at least 14 days prior to tournament date. Association shall not subcontract fields for any other party. In the event of violating any of the above of section 5, it may result in termination of contract and forfeiture of funds.
Section 7. Association shall be responsible for all other expenses for damages and destruction due to unsportsmanlike differences by any party involved in the event. All facilities and property are governed under a Zero Tolerance Policy. * No Smoking, alcohol, illegal substances, profanity or unruly conduct, sexual misconduct or indecent exposure, weapons or vandalism of property, coolers or outside food or drink, and no pets allowed. Any participant in violation of the rules and regulations posted at the entrance of the Complex are subjected to criminal prosecution.
Section 8. The Commission staff shall have final say in any game cancellations which might come from inclement weather or conditions which warrant stoppage of said tournament.
_______
Initial
All Contracts and Athletic Field Forms must be completed and delivered to the Director of Parks & Recreation for final approval. |
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